Planning church events

Planning church events....
an article by Baptist Insurance

Baptist Insurance logo"WE know that events are a great way to bring new people into the church family and the good news is that if you insure with Baptist Insurance, most church events are already covered under your church insurance policy.

"If you’re planning a church fete, or just holding a Sunday school out in the sun, these events are considered normal church activities, so are covered under your public and employer’s liability insurance. In addition to this, our policy extends to cover prizes and donated goods, hired in property, and cover for events away from the church premises. We also double the cover for money for both before and after an event takes place, and all of these extensions come at no additional cost (conditions may apply).

"Without adequate planning, an otherwise successful church event could lead to accidents and injuries. There are lots of things to consider, but the first step in planning any event is to carry out a risk assessment. Even if you are planning a small event like a coffee morning, it’s important to complete a risk assessment. You can download our risk assessment template form by visiting "

Things to consider when planning an event

Check for any damage and debris on the ground

"Winter’s bad weather may have caused damage and debris, so to make sure they are safe, it’s important to check your grounds, paths and driveway for any potential hazards. For example, if there are trees in your grounds, ensure there’s no risk of falling branches.

"Slips, trips and falls are a common cause of accidents, so it’s important you take steps to help avoid any incidents.

"You can find straightforward advice, a short video and a checklist to help you at "

Check whether you need additional insurance cover

"If you’re holding an event that is hazardous or unusual, please make sure to get in touch with us so we can make sure you are covered.

"If you’re letting the premises to an outside organisation, such as a scout group, check that they have current public liability insurance themselves, and ask to see a copy of their insurance schedule.

"We want your event to be a success and know it’s not just insurance you need to consider. Further guidance, as well as useful guides for both planning and publicising an event, visit Furthermore, if you have any questions, feel free to call us to talk to our team on 0345 070 2223."

And finally…

"Enjoy yourselves. Even if you don’t make much money, even if it rains, part of the reason for the event is to bring your church and community together. If that happens, you’ve succeeded!"

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